Brussels Convention Bureau

Working with you, right through the planning and bidding process

visit.brussels advisory and welcome service

Whatever stage you've reached in the conference planning process, our team of experts is there provide you with independent and neutral advice, and with free of charge welcome services. We will do everything possible to ensure that your meeting is a success, and to assist you during every step of the organization of your congress.

For large conferences, we can:

    • Help you prepare a high-quality bid book: an essential step for a successful candidature;
    • Request support from relevant politicians and authorities in Brussels ;
    • Help to sell the Brussels destination to decision-makers (your board, for example) with power points presentations, short films on Brussels and any relevant information on Brussels as hosting city ;
    • Expertise and advice for finding the best location (conference venue, hotel, museum, theatre…) for congress and social programme ;
    • Help you to organize your site inspections ;
    • Introduce you to professional suppliers experienced in your business area: PCOs, DMCs, event organizers, and trade fairs, AMCs if you are a non-profit organisation, interpretation agencies, caterers, transport services, and any other suppliers needed ;
    • Help you select accommodation and then pre-book with advantageous rates and conditions through the Brussels Booking Desk , an accommodation booking service attached to VisitBrussels ;
    • Plan and advice on social programmes for persons accompanying your delegates ;
    • Put a welcome desk at the airport and international train station - an easy point of contact as soon as your delegates arrive ;
    • Put a Brussels information desk in your congress venue. A dedicated concierge can assist delegates with touristic information, online flight check-in and restaurant or entertainment bookings ;
    • And many other services!

    The convention Bureau is member of :

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